Administrative Assistant

Plus One Health Management, Inc., is a leader in the design, development and management of corporate and commercial fitness centers, luxury spas and wellness programs. Plus One applies an integrated approach, serving some of the finest organizations in the world. Plus One’s clients include Fortune 500 companies, Mobil 5-Star rated luxury hotel properties, community organizations and world leaders in the financial services, law, media, pharmaceutical, biotechnology and energy industries. Founded in 1986 as a personal training and rehabilitation clinic for celebrities and discerning clients, the company has grown to be a leader in health management, employing more than 1,800 professionals in over 186 programs nationwide. Plus One’s culture of hospitality uniquely positions us to provide the finest in fitness center and spa management, with attention and efforts focused on delivering the highest level of quality in the industry.

We are currently seeking an Administrative Assistant – Wellness to work at an upscale corporate fitness center in New York, NY.

PURPOSE:

Provide support for the Wellness Administrative Team and customer delivery of the Wellness function at our corporate client’s site.

REPORTS TO:

VP HCM Wellness and Plus One Account Manager

PREFERRED QUALIFICATIONS/CORE COMPETENCIES:

• 4 years equivalent of work related experience
• Bachelor’s degree a plus
• Ability to multi-task between projects; strong organization skills/attention to detail
• Excellent written and verbal communication skills
• Advanced computer skills including, but not limited to Word, Excel, and PowerPoint
• Teamwork/collaboration; client and service oriented
• High degree of integrity and confidentiality

PRINCIPAL DUTIES AND FUNCTIONS

• Provide Administrative Support for Wellness Administrative Team
  • Manage calendars; schedule and arrange various complex meetings including room reservations, dial-in, video conference, attendee lists, time zones and register visitors
  • Arrange senior-level meetings (book rooms and make necessary arrangements, food, etc.)
  • Maintain team contact list
  • Create/manage various distribution lists (i.e. hcm-wellness-ny, hcm-mloa-ny, etc.)
  • Make travel and conference registration arrangements; prepare other travel logistics (i.e. passports, visas, petty cash, AT&T long-distance calling cards etc.), reconcile T & E
  • Order office supplies
  • General admin (i.e. copying, faxing, filing, couriers)
  • Sort and distribute mail
  • Act as liaison to vendor staff when admin problems come up (learning exchange conference room availability, using services at my desk, email account set-ups, etc.)
  • Liaison with vendor clients around meeting requests and site visits o Liaison to Corporate Services regarding facilities, relocations and office moves
• Cover MD/VP phones for all areas of Benefits & Wellness as well as other departments as necessary
  • Screen calls and direct to the appropriate person
  • Escalate crisis calls as necessary
  • Answer Wellness Information line and direct callers to appropriate resource(s)
  • Back-up phone coverage for Reward Leadership Team
• Provide word processing support (i.e., reformatting spreadsheets or PowerPoint presentations)
• Personal Support for Global Head of Benefits& Wellness
  • Archive/organize files as needed
  • Maintain personal file folder o Maintain membership eligibility
• Assist with team social events (i.e. afterwork events, holiday events, birthdays, showers etc.)
• Other projects as assigned

To apply, please visit the Join Us section of our website at www.plusone.com.

Link to job posting:

https://chk.tbe.taleo.net/chk05/ats/careers/requisition.jsp?org=PLUSONE&cws=1&rid=4560